The process - RFP to submission
How an RFP becomes a winning bid.
Five steps take a tender package from upload to a complete, compliant submission, with your team approving every critical gate.
Drop in the full tender package.
Add your RFP and everything that came with it — addenda, site plans, and bid forms. It all lands in one workspace, and your team checks it over before anything moves forward.
Everything in one place
No more digging through folders. Hundreds of pages across multiple files live together in one bid workspace.
You stay in control
Review what Quoterra read before extraction starts, so nothing gets missed or misread.
Your tender package
Drop the full package
RFP, addenda, plans, and forms together
AI reads hundreds of pages so your team doesn't have to.
Insurance, bonding, service scope, timelines, and required forms are pulled into structured requirements across 17 categories, each tied back to its source page.
Never miss a requirement
Obligations buried on page 180 surface next to the ones on page 3, organized for review.
Source beside the answer
Estimators confirm each extracted requirement against the original PDF context.
Ask the package anything
Search where the RFP mentions deadlines, addenda, or qualifications without rereading it.
Requirement extraction
Measure entire properties in minutes.
Addresses from the RFP become mapped sites. Your team draws the boundaries, then satellite AI segments turf, trees, and shrubs into measured quantities.
Sites found automatically
Extracted addresses are geocoded into map placements ready for review.
Boundaries stay in your hands
Measurement only runs on areas your team has drawn and approved.
Quantities from visual evidence
Grass, trees, and shrubs are labeled from satellite imagery, not guessed from a site visit.
Site measurement
Quantities flow straight into your estimate.
Measured zones become editable line items connected to a shared activity catalog, with live totals and margin visible while pricing decisions are made.
No retyping into spreadsheets
Line items stay linked to the mapped zones and quantities that produced them.
Margin in view, always
Live totals and margin summaries keep pricing honest before the bid is finalized.
Lock it when it's ready
Finalize the estimate milestone and carry the same context into the submission.
Estimate workspace
Assemble a complete, compliant bid package.
AI builds a submission inventory from the RFP. Fill and sign forms in the browser, then export a verified package ready for the portal upload.
Know what must be included
Required forms are detected from the RFP so nothing is discovered at the deadline.
Forms filled without the retyping
AI-assisted form fill reuses extracted bid and company data across repeated fields.
Verified before it ships
The exported ZIP is checked against requirements and company documents first.
Submission package
bid-package.zip
5 documents, checked against the RFP
